Navigating French administrative requirements can seem overwhelming, especially when you need a certified true copy of your passport for official purposes. Whether you are applying for a visa, opening a bank account, registering a business, or finalizing a university enrollment, understanding how to obtain a legally recognized certified true copy of passport in France is essential. This comprehensive guide walks you through every step of the French passport certification process, from understanding legal requirements to choosing the fastest and most secure solution for your needs.

• Understanding what a certified true copy of passport means under French law

• Discovering who can legally certify your passport in France (notaries, town halls, online services)

• Learning the exact requirements for French administration vs. international use

• Comparing certification costs: traditional notaries vs. modern online services

• Have your passport certified online in France in 15-20 minutes with complete legal validity

What is a Certified True Copy of Passport in France?

Legal Definition under French Law

A certified true copy of passport is a photocopy of your original passport that has been officially verified by an authorized professional as being an exact replica of the original document. In France, this passport certification is known as "copie certifiée conforme à l'original" and carries significant legal weight when properly executed.

The certification process confirms three critical elements: the copy faithfully reflects the original passport, the person presenting the passport is its legitimate holder, and the certification was performed by a legally authorized professional. French law recognizes several professionals having the authority to certify documents, including notaries, certain municipal officials in town halls, and increasingly, qualified online notarization services.

Unlike a simple photocopy, a certified true copy includes an official seal, signature, and statement from the certifying authority indicating "conforme à l'original." This authentication transforms an ordinary copy into a legally valid document accepted by French and international institutions _(Service-Public.fr, 2026)_.

Important Legal Changes since 2001

French administrative law underwent a significant reform in October 2001 concerning certified true copies. Since then, French administrations cannot require certified true copies of documents issued by other French administrations for domestic purposes. A simple, legible photocopy must be accepted _(Service-Public.fr Code administratif, 2026)_.

However, this rule applies only to documents used in France. When you submit your passport copy to foreign administrations, banks, universities, or employers abroad, a certified true copy remains mandatory. This distinction is crucial: your French bank may accept a simple photocopy, but a British university or Spanish employer will almost certainly require proper certification.

When You Need a Certified True Copy of Passport in France

You will need a certified true copy of passport in several common situations:

• Visa applications: Most embassies and consulates require certified true copies of passport when processing visa applications, particularly for long-stay visas and residence permits

• International banking: Opening accounts with international banks or conducting cross-border financial transactions requires certified true identity documents for KYC compliance

• Business registration: Establishing a company in France or abroad requires certified true copies of passports from directors and shareholders

• University applications: Higher education institutions outside France typically require certified true copies of passport as part of enrollment documentation

• Real estate transactions: Property purchases abroad often require certified true identification documents

• Immigration and expatriation: Residence applications, work permits, and naturalization processes require certified true passport documentation

For urgent needs or complex applications, online passport certification services offer same-day processing with full international validity.

Who Can Certify Your Passport Copy in France?

French Notaries

French notaries represent the most widely recognized certification authority. As ministerial public officers appointed by the Ministry of Justice, notaries possess full legal authority to certify any document regardless of its origin—French or foreign _(Chassaint & Cerclé Notaires, 2024)_.

Notaries practice throughout France in local offices (notarial practices). The passport certification process is straightforward: you present your original passport and a photocopy to the notary, who examines both documents, verifies their conformity, and affixes their official seal and signature with the declaration "certifie conforme à l'original".

Town Halls - Limited Authority

French town halls can certify passport copies, but with significant restrictions. Town hall officials are authorized to certify copies of French administrative documents when required by foreign administrations. However, their authority over foreign passports is more limited and varies by municipality _(Service-Public.fr, 2023)_.

For French passport holders, town halls generally provide free passport certification when the copy is intended for use abroad. Foreign passport holders often encounter inconsistent treatment—some town halls will certify foreign passports, particularly for established local residents, while others refuse and refer applicants to notaries.

If you approach a town hall for certification, clearly state that the copy is required by a foreign administration ("pour une administration étrangère"). Bring your original passport, a clear photocopy, and valid photo identification. Be prepared that the town hall may refuse and recommend consulting a notary instead.

Online Notarization Services

Modern online notarization represents the fastest and most convenient method of passport certification. Services like My Notary allow you to obtain a certified true copy of passport entirely online through secure video verification with qualified notaries, without geographical limitations.

The online certification process involves uploading a high-quality scan of your passport, completing digital identity verification, and participating in a live video session with a certified notary who authenticates your document in real time. The certified true copy, complete with digital seal and signature, is delivered immediately upon completion—typically within 15 to 20 minutes _(My Notary, 2026)_.

Online certifications are legally valid under the Hague Convention and accepted by institutions worldwide. For individuals unable to visit a physical notary during business hours, those living in remote areas, or anyone requiring urgent certification, online passport certification services in France provide an efficient and secure alternative.

British Consulates and Embassies - Very Limited Service

The British embassy in Paris and consulates throughout France provide extremely limited passport certification services. Certified true copies are only available when the requesting authority provides written proof that no other notarial body can perform the certification. This requirement must be documented by both the applicant and the requesting institution _(GOV.UK, 2023)_.

The British embassy explicitly cannot certify passport copies when the requesting authority is a bank or financial organization. Birth certificate copies are also excluded. The service operates primarily through postal application with limited appointment availability. Given these restrictions, British nationals in France typically find notaries or online services more convenient and accessible.

The French Certification Process: Step by Step

Traditional In-Person Certification (Notary or Town Hall)

Obtaining certification through traditional channels follows this structured process:

1. Prepare Your Documents (5-10 minutes)

• Original passport (mandatory—copies are never accepted for certification)

• Clear, high-quality photocopy of the passport identity page

• Additional identification (identity card, driver's license) if available

• Documentation from the requesting authority specifying certification requirements

2. Locate an Authorized Professional (variable)

• Find local notary offices via the Chambre des Notaires directory

• Check whether an appointment is necessary (many notaries accept walk-in clients for simple certifications)

• For town halls, check by phone first regarding their willingness to certify foreign passports

3. Visit the Office (30-60 minutes including transport and waiting)

• Present the original passport and photocopy to the official

• The official examines both documents to verify their conformity

• The official affixes the stamp, signature and notation "certified true to the original"

• The date and official seal are added to complete the authentication

4. Payment and Collection (immediate)

• Pay applicable fees

• Collect the certified true copy immediately

• Verify that all stamps, signatures and dates are clearly legible

Total time: 1-3 hours depending on location, availability and waiting times.

Modern Online Certification Process

The online certification via platforms like My Notary considerably simplifies the traditional process:

1. Document Upload (2-3 minutes)

• Photograph or scan the passport identity page in high resolution

• Upload to a secure and encrypted platform

• Submit the required personal information

2. Digital Identity Verification (3-5 minutes)

• Automated document authenticity checks

• Presence detection technology confirms you are the passport holder

• Security questions verify your identity

3. Live Video Notarization (5-10 minutes)

• Real-time video call with a qualified notary

• The notary verifies passport details and your identity

• The notary applies the digital certification seal

• The session is recorded for legal compliance

4. Instant Delivery (immediate)

• Certified true copy available for immediate download

• Digital copy with legally valid electronic seal

• Optional physical copy delivery available

Total time: 15-20 minutes from start to finish, available 24/7 regardless of your location.

Costs and Pricing: Traditional vs Online Services

French Notary Fee Structure

The French notary fees for passport certification vary considerably based on several factors:

Simple Certification (French residents):

• €100-300: Standard fee range for a simple passport copy certification

• Duration: Takes only a few minutes during business hours

Complex or Multiple Documents:

• €300-600: For certifying multiple passport pages or additional documents

• €500-1000: For documents requiring translation verification or thorough examination

The notary fees in France are partially regulated but retain flexibility for certain services. Document certification falls into a grey area where notaries may charge at their discretion. Always request a quote (devis) before proceeding, especially for non-standard certifications _(French Property Legal Fees Guide, 2026)_.

Town Hall Certification

For French Passport Holders:

• Cost: Free when the document is intended for foreign administration

• Availability: During standard business hours (typically 9:00-12:00, 14:00-17:00)

• Limitations: Must specify foreign destination; domestic use not eligible

For Foreign Passport Holders:

• Cost: Free if the service is provided

• Availability: Inconsistent—many town halls refuse foreign passport certification

• Alternative: Directed to notary services when the town hall cannot assist

Online Notarization Services

The online certification offers transparent and competitive pricing with considerable time savings:

My Notary Certified Passport Copy:

• Standard service: From €59 _(check current rates on My Notary)_

• Included: Complete certification, digital and physical delivery options, bank-level security

• Processing time: 15-20 minutes on average, available 24/7

• International validity: Accepted worldwide under The Hague Convention

Additional Services Available:

• Urgent processing: Same-day passport certification for urgent needs

• Multiple document certification: Reduced rates for several documents

• Translation services: Certified translations when required

For professionals and expatriates who prioritize time efficiency, online certified true copy of passport services often represent better value for money when considering time saved and 24/7 availability.

Cost-Benefit Analysis: Time Value Consideration

When comparing costs, consider the total time investment:

Traditional Notary:

• Direct cost: €100-300

• Time cost: 2-3 hours (travel, waiting, processing)

• Convenience: Limited to business hours, local availability

• Ideal for: Local residents with flexible schedules, multiple procedures in the same area

Online Service:

• Direct cost: €59 and up

• Time cost: 20 minutes total

• Convenience: Available anytime, anywhere with internet access

• Ideal for: Urgent needs, remote locations, busy professionals, expatriates abroad

For professionals, expatriates, or anyone with time constraints, online certification often represents better value for money when considering time saved, travel costs avoided, and the convenience of 24/7 availability.

French Administration vs. International Requirements

Use of Certified Copies in France

When submitting documents to French administrative bodies, certification requirements are minimal. Since October 2001, French law prohibits administrations from requiring certified true copies of documents issued by other French administrative bodies. A clear and legible photocopy suffices for most domestic uses _(Service-Public.fr, Article R113-10, 2023)_.

French Administrative Use - Simple Photocopy Accepted:

• University enrollment in France

• Opening a French bank account (for residents)

• Social Security registration

• Prefecture applications for certain residence permits

• Documentation for tax administration

However, if the French administration questions the authenticity of your photocopy, they may request to see the original document for verification. Always keep your original passport accessible when dealing with French authorities.

International Use - Certification Required

Foreign administrations, institutions, and organizations almost universally require properly certified passport copies. Certification confirms authenticity and protects against fraud—concerns that simple photocopies cannot address.

International Contexts Requiring Certification:

• Visa applications at embassies and consulates

• International bank account opening and KYC procedures

• Cross-border business registration and corporate compliance

• Foreign university applications and student visa processes

• Immigration applications and work permits abroad

• International real estate transactions and property purchases

• Employment contracts abroad and background checks

When Additional Authentication is Required

Some countries and institutions require additional authentication beyond basic certification. This typically takes the form of an apostille or full legalization, depending on the destination country.

Apostille (For Hague Convention Countries):

• Required for: Documents intended for over 120 countries party to the 1961 Hague Apostille Convention

• Process: Certification is first performed by the notary, then the apostille is added by authorities

• Processing time: 3-5 business days for apostille service

• Validity: Accepted without additional authentication in all Convention countries _(Hague Conference, 1961 Convention)_

Full Legalization (For Non-Signatory Countries):

• Required for: Countries not party to the Hague Convention (including certain Middle Eastern and Asian nations)

• Process: More complex multi-step authentication through the French Ministry of Foreign Affairs and the destination country's embassy

• Cost: €50-150 depending on country and number of authentication steps

• Processing time: Generally 2-4 weeks

Common Issues and Practical Solutions

The Town Hall Refuses to Certify Your Foreign Passport

This is extremely common. Many French town halls refuse to certify foreign passports, citing uncertainty about their authority or lack of familiarity with foreign document formats.

Solution:

• Visit a notary instead—they have undisputed authority to certify any document

• Try another town hall in a larger city—urban town halls often have more experience with foreign documents

• Use an online certification service for guaranteed acceptance regardless of your nationality

Urgent Certification Needed Outside Office Hours

Traditional notaries and town halls operate strictly during business hours (generally Monday-Friday, 9:00am-5:00pm with lunch breaks). Weekend and evening certification is not available through traditional channels.

Solution:

• Online notarization services operate 24/7, including weekends and holidays

• Plan ahead when possible—avoid last-minute certification needs

• Some cities have on-call notaries for emergencies, although passport certification rarely qualifies as an emergency

The Receiving Institution Rejects Your Certified Copy

Occasional rejections occur due to specific institutional requirements, illegible stamps, or authentication gaps.

Common Reasons for Rejection:

• Certification date too old (some institutions require certification within 3-6 months)

• Stamp or signature illegible or partially obscured

• Missing apostille when required for international use

• Poor copy quality (blurry, low resolution, incomplete)

• Wrong type of certification (simple certification when notarization is specifically required)

Solutions:

• Contact the requesting institution immediately to understand the specific reason for rejection

• Obtain a new certification with clear and legible stamps

• Ensure you have a high-quality photocopy before certification

• Add an apostille if the destination country is party to The Hague Convention

• Use an online service with money-back guarantee if the certification is rejected

Language Barriers with French Notaries

Not all French notaries speak English fluently, which can create communication difficulties for foreign nationals.

Solutions:

• Search for English-speaking notaries—available in major cities and areas with significant expat populations

• Bring a French-speaking friend or hire an interpreter

• Prepare a written request in French explaining your needs

• Use an online certification service with multilingual support (My Notary offers services in English, French, Spanish, German, Italian, Portuguese)

Frequently Asked Questions

Can I Use a Certified Copy of My Passport Instead of My Original Passport?

Generally, no. Certified true copies serve as proof of identity for administrative purposes but cannot replace your original passport for travel, border crossings, or law enforcement identity verification. However, many institutions—banks, universities, employers—accept certified true copies for their records while you retain your original passport.

How Long Is a Certified Copy of a Passport Valid?

The certification itself has no official expiration date under French law. However, requesting institutions often impose their own validity periods. Common requirements include certification within the last 3 months, 6 months, or 12 months. Always check specific requirements before obtaining certification. If your passport expires, any certified true copy based on that passport becomes invalid.

Do I Need to Certify Every Page of My Passport?

No. Most institutions only require certification of the bio page (the page with your photo, name, and passport number). Some visa applications may require certification of pages showing previous visas or entry stamps. Only certify the pages specifically requested to minimize cost and complexity.

Can I Certify a Photocopy of a Photocopy?

Absolutely not. Certification requires that the original passport be physically present or verified via secure video for online services. A notary must compare the photocopy directly with the original document to confirm compliance. Attempting to certify copies of copies is fraudulent and will be rejected.

Are Online Certifications Legally Valid in France and Abroad?

Yes, when performed by qualified notaries adhering to established legal frameworks. Online notarization via reputable platforms like My Notary uses secure video verification, digital identity checks, and legally recognized electronic seals. These certifications are valid under The Hague Convention and accepted by institutions worldwide, including French and international banks, universities, and government agencies.

What If My Passport Is Damaged or Has Missing Pages?

Notaries may refuse to certify damaged passports if the damage compromises the document's integrity or readability. If your passport is significantly damaged, renew it before seeking certification. Minor wear (bent corners, slight discoloration) is generally acceptable if all text and photos remain clearly visible.

Can I Obtain Multiple Certified Copies at Once?

Yes, and it is often more efficient. If you need multiple copies for different applications, request several certified true copies during the same appointment or online session. Many notaries and online services offer reduced rates for multiple certifications. Always obtain a few extra copies as insurance against loss or rejection.

Choosing the Right Certification Method for Your Needs

Choose a Traditional Notary When:

• You live in France with easy access to notarial offices

• Your schedule is flexible during business hours

• Cost is your primary concern and you have time to travel in person

• You need to certify multiple documents and prefer face-to-face service

• You are comfortable with French administrative procedures

Choose Online Certification When:

• You need urgent certification (same day or within hours)

• You are located abroad or in remote areas of France

• Your schedule is inflexible or you work irregular hours

• You prefer digital documentation and immediate delivery

• You prioritize convenience and time efficiency over marginal savings

• You need certification on weekends or evenings

• You are not comfortable navigating French administrative systems

Choose the Town Hall When:

• You hold a French passport

• The copy is intended for a foreign administration

• You want free certification and have confirmed that the town hall accepts your request

• You are already visiting the town hall for other administrative tasks

Conclusion

Obtaining a certified true copy of passport in France is straightforward when you understand the legal framework and available options. Traditional notaries offer reliable and established certification, though limited to business hours. Online services like My Notary revolutionize the process with 24/7 availability, instant delivery, and complete international validity—ideal for urgent needs or busy schedules.

Whether you choose traditional in-person certification or modern online authentication, ensure your certified true copy meets the specific requirements of your requesting institution. Verify if an apostille or additional authentication is necessary for international use, and always obtain certification from qualified professionals to guarantee acceptance.

Have your passport copy certified online in France with My Notary's secure service—available worldwide with complete legal validity and instant digital delivery.

Sources

1. Service-Public.fr - Certified true copy of a document issued by a French administration: https://www.service-public.fr/particuliers/vosdroits/F1412

2. Service-Public.fr - Certified true copy of an administrative document: https://www.service-public.fr/particuliers/vosdroits/F36515

3. Chassaint & Cerclé Notaires - What is a certified true copy: https://chassaint-cercle.notaires.fr/quest-ce-quune-copie-certifiee-conforme-de-copie-de-documents/

4. GOV.UK - France: notarial and documentary services: https://www.gov.uk/guidance/notarial-and-documentary-services-guide-for-france

5. French Property - Guide to notary fees: https://www.french-property.com/guides/france/purchase-real-estate/legal/fees

6. Expat Forum - Passport certified by a notary: https://www.expatforum.com/threads/passport-certified-by-a-notary-public.1461662/

7. U.S. Embassy and Consulates in France - Documents we notarize: https://fr.usembassy.gov/services/notarials/documents-we-notarize/

8. My Notary - Certified true copy of passport service: https://www.mynotary.io/services/certified-true-copy-of-passport

9. Hague Conference - Apostille Convention: https://www.hcch.net/en/instruments/conventions/full-text/?cid=41